Terms & Conditions

Terms & Conditions

1. Release & Waiver of Liability, Assumption of Risk and Indemnity

1.1. Motorsport can be dangerous. In respect of this you participate at your own risk or at your parent/guardian’s risk if you are under 18 years old.
1.2. Spectators watch at their own risk. Any person entering the ‘live’ area of the circuit, including the pitlane, must sign this waiver. Children spectating must be kept under close supervision of a responsible adult at all times.
1.3. Formula Fast will not be held liable for any accidents, or injuries sustained through involvement in this activity.
1.4. We reserve the right to refuse karting to anyone whom we consider a risk to the safety of themselves or anyone else on the premises.

2. Age Restrictions

2.1. The minimum age to participate in junior events and family Timed Practice is 8 yrs old, with a minimum height of 125cm.
2.2. The minimum age to participate in adult events is 15 yrs old, with a minimum height of 152cm.
2.3. If you are acting in loco parentis for children that are not your own, by signing the waiver you guarantee that the children’s’ parents are aware that they are participating in a motorsport and are aware of the risks involved.
2.4. Children under the age of 18 must be accompanied by a responsible adult who must remain on the premises for the duration of the child’s stay.
2.5. If you are an adult driving with your children, you must respect the fact that the junior driver’s safety is our absolute priority. Adult karts may be speed limited for the safety of younger drivers. If you are deemed to be driving in a way that places the junior drivers at risk, then you will be removed from the track at our discretion.
2.6. Proof of age may be asked for to confirm adherence to the age restrictions above. Any driver who cannot provide suitable proof of age when requested will not be allowed to drive.

3. Clothing & Equipment

3.1. You are required to wear the approved safety equipment provided by the circuit which includes, but may not be limited to a race suit, balaclava, helmet and gloves.
3.2. Junior drivers are required to wear a neck brace in conjunction with all other safety equipment.
3.3. You may bring/wear your own equipment provided it meets our minimum standards and is approved by a senior member of staff. If we feel that your gear may not meet our standards you will be required to use our equipment.
3.4. If approved by us, your helmet must be full face and Moto X helmets must be used with goggles at all times.
3.5. Loose clothing, scarves, hoods, headwear, valuables, chewing gum and any sharp objects must be removed before changing into our safety equipment for your own safety.
3.6. Long hair must be securely tucked into your suit.
3.7. Where necessary for privacy or religious purposes, you may request a private area for changing.
3.8. Footwear must be trainers or similar. High heels, open toe, slip on, platform soles and shoes without adequate support are not permitted.

4. Alcohol & Drugs

4.1. You confirm that you are not under the influence of drugs or alcohol.
4.2. Drivers who are suspected to be under the influence of drugs or alcohol may be prevented from driving at the discretion of the circuit staff, for the safety of themselves and others. You will forfeit any fees paid.
4.3. Staff are only permitted to serve alcohol from our licenced bar to drivers once their event is over, and the driver has removed their race suit. Proof of age may be required.
4.4. Guests are requested to drink and behave responsibly in the bar area for the safety and comfort of other groups who may be enjoying the facilities.

5. Medical Restrictions

5.1. You confirm that you do not have a medical condition that would prevent you from driving on the road or taking part in any physical exercise. Whilst karting is a very safe ‘action’ sport, bumps and bruises can occur. You confirm that you accept this risk and do not have a medical condition that could be exacerbated by an impact.
5.2. You have told us of any other medical conditions that may be of concern so we can advise you whether it is appropriate for you or others in your group to kart. These include, but are not limited to: heart conditions, back injuries, epilepsy, amputations/artificial limbs, hearing or sight impairments, or any form of mental or physical impairment.
5.3. You understand that if you exceed of the height/weight limits that the karts are normally designed to cater for, you may not be able to participate. As a general guide drivers above 200cm (6’4″) or 114kg (18 stone) should contact us prior to your event so that we can assess suitability.
5.4. You may not drive if you are pregnant.

6. Behaviour & Adherence to Rules

6.1. You will listen carefully to the safety briefing that you will be given and abide by the rules and guidelines laid out.
6.2. You understand that Formula Fast expects drivers to adhere to its rules to ensure the safety of all drivers, spectators and staff, and that failure to adhere to these rules will result in removal from the premises.
6.3. We reserve the right to end sessions or remove drivers from the circuit early if we consider the safety of themselves or others is compromised.
6.4. We reserve the right to split your group into smaller groups on arrival if we feel that there may be a mixture of abilities or experience that could compromise the safety of any driver.
6.5. You will look after all safety equipment that you use and understand that damages must be paid for.
6.6. Anti-social behaviour on or off the track will result in removal from the premises.

7. Data Collection & Privacy

7.1. You have read, understand and agree to the Formula Fast Privacy Policy.

Vouchers & Special Offers

  • Vouchers valid until expiry date marked on the voucher
  • Certain restrictions may apply when booking. Bookings in which you intend to redeem your voucher must be made with reasonable notice, and you understand that our time slots are reserved on a first come, first served basis
  • Vouchers are not exchangeable for cash and may not be resold
  • Vouchers are single use only and non-refundable
  • Vouchers cannot be used in conjunction with any other offer inc. Unlimited Karting events.
  • Vouchers, and the full voucher number, must be quoted when booking
  • Voucher must be presented on arrival and must match details provided when booking.
  • Promotional discount flyers, vouchers or coupons are not to be used with any other special offer, children’s party packages, or membership discount.
  • Promotional discount flyers, vouchers or coupons that are available to the public at the circuit may only be used for bookings on subsequent days.
  • Drivers are expected to conform to all other Formula Fast Ltd. Terms & Conditions
  • Membership discounts cannot be used with any other special offer.
  • Email offers are only applicable to NEW bookings made after the time the email was sent.

Booking Policy

Payment
  • For all bookings payment is required to secure your event in the calendar.
  • All payments and deposits are non-refundable, non-transferable.
  • Payments are made online, by phone or in person. We accept most credit/debit cards, and cash is accepted at the venue. Cheques and BACS payments must have cleared our account at least 7 working days prior to your event.
  • Full payment is normally required at the time of booking. Deposit options may be available by request, but are offered at our discretion. Any outstanding balances must be settled before your event can begin.
  • Once confirmed by us, your payment secures your booking for a specific time, and constitutes a binding contract between yourself/your group and Formula Fast. You are responsible for verifying that the details of your booking are accurate at the time of payment.
  • A payment also acts as confirmation that you have read, understood and will adhere to the Terms & Conditions and Organiser Information.
  • If your driver/team number decreases from the amount stated when booking, you are not entitled to a refund. Unfortunately our costs are mainly incurred in preparing your event, and once reserved we turn away other potential bookings.
  • If your driver/team number increases from the amount stated when booking, an additional payment is required to reserve each additional driver/team. We will always do our best to accommodate extra drivers/teams but cannot guarantee additional spaces at short notice
  • We reserve the right to recover our costs, for example in the event of non-attendance or non-payment, by billing you or charging your credit/debit card using the details you provided when booking. We will take action to recover any outstanding debts if necessary.
  • For any changes to your booking, please get in touch as far in advance as possible. The more notice we have, the higher the likelihood we will be able to assist.
  • All prices inclusive of VAT. Prices are subject to change without notice.
Arrival
  • We run a very tight schedule due to popularity. You understand that you are booking a time slot and that failure to arrive at the specified arrival time may result in your event being cancelled and payments forfeited.
  • Standard arrival time is at least 30 minutes prior to the event start time unless otherwise stated. Junior Party arrival is 45 minutes prior to the event start time, Le Mans arrival is 60 minutes prior to the event start time.
  • All Drivers must view the Drivers Briefing which will take place before the event. Late arrivals may not omit this part of the process. If a driver is not fully paid and kitted up by the time the safety briefing begins, they will not be able to participate in the event.
Food & Drink
  • You are not permitted to bring food and drink onto the premises without prior permission. A cover charge may apply if you wish to arrange your own catering for an event.
  • We have a bar / cafe serving snacks, drinks and confectionary. Hot food may be served subject to availability on the day. Full catering can be provided as part of your event but this must be pre-booked.
Session Timings
  • Some people find it difficult to coordinate the kart controls on their first few times in a kart. If the pre-session training takes excessively longer than expected, this may result in on-track time being shortened to ensure timings for subsequent bookings.
  • Qualifying sessions of 10 Laps are capped to a maximum 6 minutes to prevent overrunning. Drivers achieving average laptimes (approx. 36 seconds), or below, will be able to reach 10 laps before the 6 minute cap (barring any yellow or red flags).
  • Occasionally you may experience a delay due to essential track or kart maintenance necessary for your safety, both during and in-between bookings. We will always endeavour to complete work as quickly as possible to minimise disruption.
Cancellation
  • Should you cancel an event after a payment has been paid and a time reserved, you will forfeit any payments made. All payments and deposits are non-refundable, non-transferable.
  • If your driver/team number decreases from the amount stated when booking, you are not entitled to a refund. Unfortunately our costs are mainly incurred in preparing your event, and once reserved we turn away other potential bookings. This is the same for most limited-capacity services.
  • However, we’ll always try and be as flexible as possible. If you think you may have an issue keeping to any of your booking terms, get in touch as far in advance as you can and we’ll do our best to help.
  • All indoor kart circuits can sometimes be at risk of developing condensation on the circuit under certain weather & atmospheric conditions. Condensation effectively ‘floods’ the track surface making it extremely hazardous to drive on. Whilst we have a number of prevention measures in place, there is no guaranteed or fast solution to this phenomenon. This is extremely unlikely to occur during your event, but it may sometimes be necessary to postpone or reschedule an event for an alternative date to allow for conditions to improve.
  • If an event has to be cancelled by us due to circumstances outside of our control, we will try to inform you at the earliest opportunity and will rebook you, if appropriate, on another day. However, payments cannot be refunded and no claims will be accepted relating to costs incurred as a result of a cancellation.

Terms & Conditions

1. Release & Waiver of Liability, Assumption of Risk and Indemnity

1.1. You participate at your own risk or at your parent/guardian’s risk if you are under 16 years old.

1.2. Cipher will not be held liable for any accidents, or injuries sustained through involvement in this activity.

1.3. Cipher reserves the right to refuse service or participation to anyone whom we consider a risk to the safety of themselves or anyone else on the premises.

1.4 Cipher will not be held liable for loss or damage of participant property whilst on the premises.

2. Age & Capacity Restrictions

2.1. The minimum age to participate is 12 yrs old.

2.2. Room capacity is minimum 2 persons and maximum 6 persons per room. There must always be at least 1 participating adult in the room if any juniors (under 16) are also participating. Cipher may limit capacity at any stage without notice.

2.3. If you are acting in loco parentis for children that are not your own, by signing the waiver you guarantee that the children’s’ parents are aware that they are participating in this activity and are aware of the risks involved.

2.4. Children under the age of 16 must be accompanied by a responsible adult who must remain on the premises for the duration of the child’s stay and are responsible for the supervision of that child.

2.5. Proof of age may be asked for to confirm adherence to the age restrictions above.

3. Clothing & Equipment

3.1. You must wear suitable clothing for the activity. Comfortable clothes and footwear are recommended. You may not wear clothing or footwear that poses a risk to yourself or the equipment, for example high heels.

3.2. You understand and accept that the nature of the activity may result in unintentional damage to your clothes and footwear, for which Cipher is not liable.

3.3. Mobile phones, communication and recording devices are prohibited in our Escape Rooms. If permission is given to take a mobile phone into the room, you are required to leave the room to use it.

4. Alcohol & Drugs

4.1. You confirm that you are not under the influence of drugs.

4.2. If you are suspected to be under the influence of drugs or excessive influence of alcohol, you may be prevented from participating at the discretion of the venue staff, for the safety of themselves and others. You will forfeit any fees paid.

4.3. Staff are only permitted to serve alcohol from our licenced bar. Proof of age may be required.

4.4. Guests are requested to drink and behave responsibly in common areas for the safety and comfort of other groups who may be enjoying the facilities.

5. Medical Restrictions

5.1. You confirm that you do not have a medical condition that would prevent you from taking part in the activity. Gameplay may include physical challenges, and special effects such as flashing lights, reduced visibility, smoke, small spaces and loud noises.

5.2. Wheelchair users may be accomodated on request, subject to acceptance of the limitations detailed in 5.5.

5.3. You confirm that you understand and accept the risk of injury in any physical activity, are in generally good health and do not have a medical condition that could be exacerbated by participation.

5.4. You have told us of any other/specific medical conditions that may be of concern so we can advise you whether it is appropriate for you or others in your group to participate. These include, but are not limited to: heart conditions, back injuries, epilepsy, amputations/artificial limbs, hearing or sight impairments, or any form of mental or physical impairment.

5.5. You understand that although Cipher aims to accomodate medical conditions as far as feasible, adjustments to the activity are not always possible. Some/all parts of the activity may not be appropriate for participants with certain medical conditions.

6. Behaviour & Adherence to Rules

6.1. You will listen carefully to the Briefing that you will be given and abide by the rules and guidelines laid out, as well as instructions from staff during your visit.

6.2. You understand that failing to arrive at the specified arrival time may result in your event being cancelled and payments forfeited.

6.3.You understand that Cipher expects participants to adhere to its rules to ensure the safety of all participants and staff, and that failure to adhere to these rules (deliberately or otherwise) will result in removal from the premises.

6.4. We reserve the right to terminate the activity or remove participants early if we consider the safety of themselves or others is compromised.

6.5. You understand that gameplay does not require exceptional force and agree to treat the room, props, furniture and equipment with respect. You understand that any damage must be paid for.

6.6. Anti-social behaviour before, during or after the activity will result in removal from the premises.

6.7. You will not be refunded or compensated if you are removed from the premises or your activity is terminated early.

7. Data Collection & Privacy

7.1. You have read, understand and agree to the Formula Fast Privacy Policy.

Vouchers & Special Offers

  • Vouchers valid until expiry date marked on the voucher
  • Certain restrictions may apply when booking. Bookings in which you intend to redeem your voucher must be made with reasonable notice, and you understand that our time slots are reserved on a first come, first served basis
  • Vouchers are not exchangeable for cash and may not be resold
  • Vouchers are single use only and non-refundable
  • Vouchers cannot be used in conjunction with any other offer
  • Vouchers, and the full voucher number, must be quoted when booking
  • Voucher must be presented on arrival and must match details provided when booking.
  • Promotional discount flyers, vouchers or coupons are not to be used with any other special offer or membership discount.
  • Promotional discount flyers, vouchers or coupons that are available to the public at the venue may only be used for bookings on subsequent days.
  • Participants/voucher holders are expected to conform to all other Cipher Terms & Conditions
  • Membership discounts cannot be used with any other special offer.
  • Email offers are only applicable to NEW bookings made after the time the email was sent.

Booking Policy

Payment
  • For all bookings payment is required to secure your event in the calendar.
  • All payments and deposits are non-refundable, non-transferable.
  • Payments are made online, by phone or in person. We accept most credit/debit cards, and cash is accepted at the venue. Cheques and BACS payments must have cleared our account at least 7 working days prior to your event.
  • Full payment is normally required at the time of booking. Deposit options may be available by request, but are offered at our discretion. Any outstanding balances must be settled before your event can begin.
  • Once confirmed by us, your payment secures your booking for a specific time, and constitutes a binding contract between yourself/your group and Formula Fast. You are responsible for verifying that the details of your booking are accurate at the time of payment.
  • A payment also acts as confirmation that you have read, understood and will adhere to the Terms & Conditions.
  • If your participant number decreases from the amount stated when booking, you are not entitled to a refund. We incur costs preparing for your event, and once reserved we turn away other potential bookings.
  • If your participant number increases from the amount stated when booking, an additional payment is required to reserve each additional participant. We will always do our best to accommodate extra participants but cannot guarantee additional spaces at short notice
  • We reserve the right to recover our costs, for example in the event of non-attendance or non-payment, by billing you or charging your credit/debit card using the details you provided when booking. We will take action to recover any outstanding debts if necessary.
  • For any changes to your booking, please get in touch as far in advance as possible. The more notice we have, the higher the likelihood we will be able to assist.
  • All prices inclusive of VAT. Prices are subject to change without notice.
Arrival
  • We run a very tight schedule due to popularity. You understand that you are booking a time slot and that failure to arrive at the specified arrival time may result in your event being cancelled and payments forfeited.
  • Standard arrival time is at least 15 minutes prior to the event start time unless otherwise stated.
  • All Participants must view the Briefing which will take place before the event. Late arrivals may not omit this part of the process, as it includes mandatory safety information.
Food & Drink
  • You are not permitted to bring food and drink onto the premises without prior permission. A cover charge may apply if you wish to arrange your own catering for an event.
  • Snacks, drinks and confectionary may be purchased at Cipher or the main venue (Formula Fast Karting). Hot food may be served subject to availability on the day. Full catering can be provided as part of your event but this must be pre-booked.
Session Timings
  • You have up to 60 Minutes, once inside the Escape Room, to complete the activity. This begins at the time stated on your booking, unless otherwise stated. Late arrivals are not entitled to additional time.
  • Occasionally you may experience a delay due to essential room maintenance both during and in-between bookings. This may be necessary for a number of reasons, for example unexpected damage to props or equipment by a participant. We will always endeavour to complete work as quickly as possible to minimise disruption.
Cancellation
  • Should you cancel an event after a payment has been paid and a time reserved, you will forfeit any payments made. All payments and deposits are non-refundable, non-transferable.
  • If your participant number decreases from the amount stated when booking, you are not entitled to a refund. Unfortunately our costs are mainly incurred in preparing your event, and once reserved we turn away other potential bookings. This is the same for most limited-capacity services.
  • However, we’ll always try and be as flexible as possible. If you think you may have an issue keeping to any of your booking terms, get in touch as far in advance as you can and we’ll do our best to help.
  • If an event has to be cancelled by us due to circumstances outside of our control, we will try to inform you at the earliest opportunity and will rebook you, if appropriate, on another day. However, payments cannot be refunded and no claims will be accepted relating to costs incurred as a result of a cancellation.

Terms & Conditions